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Initial Search Steps

Communication

Finding and placing talented people in the right roles is critical. A ministry search starts with a thorough process and a reasonable timeline to find quality candidates. Communicate with ministry stakeholders, key leaders and position candidates throughout the process.

Outline a search process before you talk with any candidate or conduct any interviews. In the first conversation you have with a candidate, communicate the process along with an estimate of search scope and length. As a rule, most candidate communication should include:

  • Where we are in the search process
  • A specific due date for the next communication
  • An action step for the candidate
  • An action step for the interviewer

Schedule due dates as a reminder for communication with specific candidates. That extra step builds trust and prevents any confusion between the candidate and the interviewer. Generally, communication follows a search process step outlined below.

First Steps

First steps in a search process might include the following:

  1. Key Leader Discussions & Recommendations
  2. Develop a Position Profile
  3. Online Job Posting(s)
  4. Initial Resume Screening
  5. Initial Phone Calls
  6. Formal Phone Interviews
  7. E-mail Questionnaires
  8. Speaking/Teaching Video Samples (as appropriate)
  9. Narrowed Search

[Search Steps 9-17]

2 | Position Profile

  • Create a position profile for online job postings
  • Introduce the church and community
  • Profile the position and job responsibilities
  • Describe required candidate skills, strengths, gifts and personality

26x26pdf-e1453686793314Sample Position Profile

26x26mswordSample Position Profile

3 | Online Job Posting

  • Post your position profile with online job postings
  • Grade submitted resumes with a tier ranking
  • Send reply confirmation e-mails to anyone who submits their resume

26x26viewChurchStaffing.com

26x26mswordReply Confirmation E-mail

26x26msword“Pursue” E-mail

26x26msword“Non-Pursue” E-mail

5 | Initial Phone Calls

  • Introduce the church and community.
  • Preview the ministry department and team.
  • Profile the position.
  • Understand why the candidate is interested.
  • Ask the candidate to pray about the opportunity.
  • Confirm the candidate’s desire to enter the process.

26x26pdf-e1453686793314Initial Phone Call Rubric

26x26mswordInitial Phone Call Rubric

6 | Formal Phone Interviews

  1. Called – Is the candidate called to ministry, your position and your church?
  2. Character – Does the candidate exhibit a habitual pattern of integrity?
  3. Competence – Does the candidate have the essential skills needed to get the job done?
  4. Catalytic – Does the candidate bring energy and create activity to make things happen?
  5. Chemistry – Is the candidate likable and a team fit?

26x26pdf-e1453686793314Phone Interview Questions

26x26mswordPhone Interview Questions

7 | E-Mail Questionnaire

  • A questionnaire allows the church to dig deeper about a candidate’s ministry philosophy, theology, personality, family and hobbies.

26x26pdf-e1453686793314Sample Questionnaire

26x26mswordSample Questionnaire

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